Transcript e-Tendering Guide (PowerPoint)

Royal Holloway, University of London
e-Tendering Website
https://in-tendhost.co.uk/rhul/
Click mouse to continue
This short presentation gives a brief overview on how to use the e-tendering website.
Further information on conducting business is available at:
http://www.rhul.ac.uk/finance/intend/index.html
From the e-tendering website suppliers can:
• View all current tenders at Royal Holloway, University of London
• Register your company details
• Express interest in any of the current tenders
• Tender documentation will be downloaded to the secure area of the web
• Tender submissions will be uploaded to the College via the secure area of the web site
• Manage your company details including adding and removing contacts
• Raise correspondence in relation to tenders and contracts
Before you can participate in a tender you must register your details on the system
Following initial registration you should not register your company details again, instead, use your
username and password as issued at initial registration. There is a ‘forgotten username/password’
facility available on the Login box
Help may be obtained at any time by clicking on the blue question mark (?) found throughout the
system to give you further guidance
Royal Holloway, University of London
e-Tendering Website
Click here
to view
Current
Tenders
Additional
guidance can be
found by clicking
on the ?
Click here for Help
Current Tenders
Click here for full
Tender details
To express interest in a Tender click on the RED ‘Express Interest’ Button.
You will then be taken to the login screen.
Click here to
express
interest in
this Tender
The Login Screen – If you are a new user click on the Register Button, and follow the instructions on
the screen to register your details on the system.
If you are a returning user enter your details in the Registered Users Box to gain access to your
secure area of the system
Returning Users Enter your
login details to gain access
to your secure area of the
system
Click here if you forget your
Password
New users click here to register your
details
The Secure area – This is where you will receive your Tender documents and make your
submission.
Click on My Tenders button to access your secure area.
Please note: The My Tenders button is not available until you have logged onto the system.
Correspondence – This is where you can securely send correspondence regarding
any tender or contract. Please note this area is not for submitting tender documents
Company Details – Go here to amend, add or delete company details. This is
where you may add or remove company representatives
MY Tenders – Your secure area on the web site. This is where you will receive your
tender documents and make your returns
This is your secure area of the website where you will receive your Tender Documents and make your
Submissions
Tender Documents
received boxes will contain
all the documents for the
tender. You may download
or print the documentation.
Questionnaires must be
completed within the
system.
When complete use
the Upload
documents to my
return facility. You
may attach as many
documents as you
require.
•Important – your
submission will not
be returned to Royal
Holloway until you
press the Red
Submit Button.
Please remember:
•
Documents not received by the closing time and date will not be accepted by the
system.
•
All returns/submissions must be made via the e-tendering website unless
directed otherwise in the tender.
•
All communications relating to tenders must be made via the e-tendering web site
using the Create New Correspondence facility located within the secure area of the
web site
•
Suppliers can update their own details and add contacts from within the secure area
of the website
•
If you have any problems or questions about using the Royal Holloway e-Tendering
system, please contact us at [email protected] and we will come back to you