Transcript Gains of UYAP - national judiciary informatics system

Republic of Turkey
Ministry of Justice
UYAP
NATIONAL
JUDICIARY
INFORMATICS SYSTEM
GAINS OF UYAP
Gains of UYAP
Government &
Judicial Gains
Technical
Gains
Social
Gains
Gains of UYAP
By the use of up to date information technologies the
services that are given to the public about judicial
processes are higher qualitiy.
Government &Judicial Process Gains
Minimizing the judicial mistakes
Ability of tracking a person’s whole judicial history
Reaching different case files of a person
Catching the fugitives
%100 management of prisons
Adaptation of users to new laws
Fully online and workflow driven processes
Minimized paper work by the use of DMS and integration
Integration with other government units
Reaching the data online when needed
No data repitition
Social Gains
Transparency at judicial processes
Lawyer and Citizen Portal
Automatic calculation of penalties
Minimized procedural mistakes
Distribution of crimes
No waiting at lines
Technical Gains & Abilities
N-tier
Web-based
Object-Oriented
Multiplatform
Developed infrastructure
Document Management System
Workflow Management System
Smart Card and Electronic Signature
Know how of judicial system and main problems
Know how of how to take a system like this into
production, how to educate users
System of alerts
In every stage of investigations, especially during the hearings, the system may
suggest some proposals to the users whenever they request or may warn the
users in order to prevent basic judicial errors. Thanks to some warnings and
proposals produced by the system with pop up on the screen, procedural
mistakes are reduced to a minimum level.
Owing to this it is expected that there can be 80 % decrease in the number of
cases returned from supreme Court becouse of proceeding error. For example
many fugitives were caught thanks to this system. If any data of fugutives enter
to the system, a pop up on the screen warns the user.
Warrants about fugitives can be sent to all units of judiciary in a very short time
and it became very easy to follow and catch them. And the system warns users
by pop up on the screen , if any fugutives’ data is entered to the system.
The aims of this facility are to prevent procedural errors during legal proceeding,
to minimise other possible errors, to provide accuracy and speed to the legal
proceedings and to accumulate public trust in justice . (1350 warnings or
proposals have been produced in the system till this time and they are presented
for the use of the users). For example, if a spesicif rule have to be applied to the
case and judge or staff forget to do this, system warns to user by pop up on the
screen. It is completely up to users choice whether to obey this remind or ignore
it. Thanks to this system procedural errors has been decreased significantly.
All documents, processes and files
are standardised
• Before UYAP courts and other judicial units have
being writen the writs one by one. After UYAP
similar writs are being writen through stencils.
• Due to standart and ready forms, all the data are
filled automatically into the documents like
instructions, indictmans, hearing minutes,
decision and others so as to finish cases faster
and more efficient and not to wait for days.
• It is nearly saved on labour force by 30 % In the
past it took so many times to prepare all the
documents durıng the case or hearing but now it
takes only minutes and it provide us speed and
reliance.
Economical judicial services:
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With the on-line connection of courts, expenses of bureaucracy and
postal costs are removed.
Before UYAP it could be reached to old issues of the Judicial
Legislations Bulletin only per department of the Education of MoJ and
that is being taken up time. After UYAP these issues can be accessed
via MoJs web site online.
Ministry of Justice issues a periodical, a monthly bulletin about
Turkish judicial legislation. The copies of the said bulletin amounting to
13.000 copies were being sent to all Turkish judicial units including
lawyers,bar associations,etc. A recent policy change has led to a an
important saving in the budget of the judiciary. Thus some 400.000.New Turkish Liras (NTL) will be saved. Indeed, since the recent
decision, bulletin concerned will be published through Ministry’s web
site. Hence, MoJ will not send 12.000 copies of bulletin per post. And
some 370.000.- NTL will be saved.
Obtain central financial control
• The payments of the experts and taxes
can be controlled in a more reliable way.
• Now the budget of the judicial units are
prepaired by UYAP and budgetary
control is made via UYAP online and
momentary.
• Determination, audit and expenses are
pursuitted on a central database with the
accounting system in UYAP.
Transparency in terms of
accountability and data accuracy:
• All takeover files from previous year can
be prepared within instantly.
• Easy and fair dispatch of the files and
works of courts and enforcement units is
ensured.
• Prevention of corruption: Destruction of
files are impossible because of electronic
recording and all the activities are logged
in the system.
Performance management through
integrated management information
• The performance of the personnel can be
followed via the electronical environment.
• To provide the capability to measure
performance and report on the effectiveness
of Turkish judicial services in terms of such
performance indicators are defined by
Government and stakeholders.
Fulfill inspections in to
electronic means
• After UYAP inspections of the judicial
would be per UYAP online and remote.
That possibility will be bring in time,
costs etc.
• Provision of Clear Evidence on
performence and quality for inspectors,
every processes are logging by system
Simplify process:
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The processes that takes hours or days can be done only in minutes by UYAP . UYAP
decreases the administrative and judicial workload so to enable practitioners to focus
on their other priorities.
Before UYAP promotion (being raised to a higher rank) of the employees are being
notified with one by one arranged notifications. After UYAP that notifications are
notified to relevant units with in a single copy which in a one list arranged.
Decrease administrative and judicial workload so to enable practitioners to focus on
their other priorities. The processes that takes hours or days can be done only in
minutes by UYAP. Furthermore, the figures as to the files, selected spesific crimes and
the workload of units can be obtained in much more swift way nationwide
Instructions to other courts or other public offices in order to collect evidence can be
instantly sent and received.
Serving term of offenders can be calculated automatically by considering all related
enforcement laws in detail. Miscalculations, discrepancies and waste of time are
prevented.
Forms and tables prepared by judicial units at the end of the day or year in order to
takeover files were being lasted hours and weeks. But now, all this documents can be
prepared within second and minutes in UYAP . It caused 25 % saving on working time
of staff and it prevented overtime.
Despatch of the files and works of courts and enforcement units are being done and
monitored easily and fairly by UYAP .For example, in the courts taken into operation,
delivery bureaus have been taken into operation and collection of charges and duty
distributions which are carried out hand by hand before are now carried out by the
system as to the objective criteria determined in an electronic environment.
Data mining in judicial field:
• Evaluation of statistics (papering crime
maps, data mining) will be possible. The
users who have the authority to gain access
to these data, can see those data
simultaneously and currently and can make
processes.