Transcript How to Develop a Compliant Drug and Alcohol Education Program

Developing a Compliant
Substance Abuse Training and
Education Program
Presented by Diana Byrnes,
Substance Abuse Management Specialist
Center for Urban Transportation Research
University of South Florida- Tampa FL
Amphetamines
Cocaine
Marijuana
Opiates
PCP
Alcohol
Benefits of In-house
Training Program
• More cost effective than use of external
training resources
• Training is conducted on agency timeline
• Training is specific to FTA regulations and
agency policy
• Message stays consistent
• Demonstrates agency commitment to the
testing program
FTA Minimum Training Requirements
Per 49 CFR Part 655.14
• General education component
• Awareness training for all safetysensitive employees
• Reasonable suspicion training for
supervisors and company officials
authorized to make reasonable
suspicion determinations
General Education Component49 CFR Part 655.14 (a)
“..display and distribution of
informational material and a
community service hot-line
telephone number for employee
assistance”
Community Service Hot-line
Numbers
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Your Local Yellow Pages
Your Employee Assistance Program
Substance Abuse Professional Referral
National Hot Line Numbers
– National Drug Abuse Hotline
1-800-662-HELP (1-800-662-4357)
Informational Material to Display
and Distribute
• Employee Handbook “What DOT Employees
Need to Know About Drug and Alcohol
Testing” published by ODAPC
• Your agency specific Substance Abuse
Policy
• Employee Drug Awareness Manual- created
by CUTR in cooperation with FL DOT
• Posters, flyers, moral boosters/give-away
items
CUTR/FDOT Website
http://www.cutr.usf.edu/byrnessamsite/
Display and Distribution
Best Practices
• Display material throughout agency
(in driver’s lounge, on vending machines,
bulletin boards, near schedule boards, at
dispatch desk, in rest rooms, etc.)
• Keep message fresh, change often
• Vary the media used
Drug Awareness Training
Requirement
[655.14 (b)]
• A minimum of 60 minutes of training to
all safety-sensitive employees
– Effects and consequences of prohibited
drug use on personal health, safety, and the
work environment
– Manifestation and behavioral cues of drug
use
– Alcohol training not required
• If included, must be in addition to the 60
minutes on drugs
• Training must be provided to new hires
and transfers into safety-sensitive
positions
• Should be part of new employee
orientation and training agenda
• Only required once during tenure of
employment
• Refresher training highly recommended
• Correlation between good training
programs and low positive rates
Resources for Drug Awareness
Training Materials
National Clearinghouse for Alcohol
and Drug Information (NCADI)
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CDs
Videos/DVDs
Web-casts
PowerPoint presentations
Booklets
Pamphlets
http://ncadi.samhsa.gov
Clean, Sober, and Safe
• An Employee Drug Awareness Training
Video and Handbook
– Produced by the Center for Urban
Transportation Research at the
University of South Florida
– 23 minutes in length
– Accompanying handbook for review
Free Download of Clean, Sober
and Safe Video and Handbook
www.cutr.usf.edu/byrnessamsite
Drug Awareness Training
Resources Continued
• Street Drugs University
– E-Learning website
– Small donation ($5.00 annually) will
provide access to PowerPoint
presentations, videos, photos,
interactive quizzes
– Pamphlets, brochures, posters
www.streetdrugs.org
National Institute on Drug Abuse
www.drugabuse.gov
Partnership for a Drug-Free America
www.drugfreeamerica.org
• Statistics on substance abuse trends
• Drug identification guides, lists of signs
and symptoms for each drug
• Links to local state partnerships
Drug Awareness Training
Best Practices
• Exceed regulatory requirement of sixty
minutes
• Add alcohol awareness (although not
required)
• Provide refresher training under agency
authority
• Consider adding drug and alcohol
segment to safety meetings
Supervisor Reasonable
Suspicion Training
[655.14 (b)(2)]
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60 minutes of training on the physical,
behavioral, and performance indicators of
probable drug use
60 minutes of training on the physical,
behavioral, and performance indicators of
probable alcohol misuse
Only required once during tenure of
employment with agency
Must be provided before supervisor can
make a reasonable suspicion determination
Resources for Supervisor
Training
Reasonable Suspicion Referral for Drug
and Alcohol Testing: A Training
Program for Transit Supervisors and
accompanying Leader’s guide
http://transit-safety.volpe.dot.gov
Supplement
• Role play reasonable suspicion scenarios
• Review the importance of using a
documentation form
• Discuss how to safely handle an irate
employee
• Discuss the actions that constitute a refusal
• Discuss the protocol for notification of
management or HR dept.
• Discuss transport of employee to site
Additional topics to cover during supervisory
training may include:
• Post Accident Testing
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Criteria
Testing windows
Documentation forms
Internal protocol, re: transport, etc.
• DOT Specimen Collection and Testing
Process
• What to expect at the collection site
• Integrity of the laboratory testing, MRO review
of positive results to protect employee rights
Creative Training Tools
• Local Head Shop
– Drug Paraphernalia
• Red Ribbon Week Items
http://www.drugpreventionresources.com
• Nimco, Inc. Drug Identification Kits
www.Nimcoinc.com
• Narc-Scent, Simulated Marijuana
http://www.lecortec.com/narcscent.htm
• Fatal Vision Goggles
http://www.fatalvision.com/fv/home.php
Supervisor Training
Best Practices
• Exceed regulatory minimums
• Utilize role play exercises
• Empower supervisors- emphasize
management’s support
• Stress to supervisors that its okay if
the test comes back negative
• Consider the addition of Post Accident
training
Train the Trainer Resources
• FTA Annual Drug and Alcohol Program
Conference
• Transportation Safety Institute (TSI)
http://www.tsi.dot.gov
• Your Third Party Administrator
• State Public Transportation Associations
Administrative Duties
Record Retention and
Maintenance
Maintain the following documentation for all
training sessions:
– Training agenda, dates and times
– Attendance roster
– Copy of the training materials presented
– Instructor’s name
– Copies of any certificates given to
employees
– Keep for a minimum of two years
Conclusion
• Keep substance abuse training in the
forefront
• Vary the media; mix it up; be creative!
• Maintain an open door policy
• Empower and support your supervisors
• Boost moral “We’re a Drug and Alcohol
Free Transit system”!
Citations
Some of the websites referenced during this presentation were obtained
via training material presented at an FTA sponsored Drug and Alcohol
National Conference in which speakers from the Office of Drug and
Alcohol Policy Compliance, FTA auditors, FTA Drug and Alcohol MIS
Program and Newsletter staff, and professionals from the DOT Drug and
Alcohol testing industry were present.
In February 2008, Ms. Byrnes authored a paper entitled “Developing a
Compliant Substance Abuse Education and Training Program” that was the
basis for this presentation. This material was presented at the American
Public Transportation Association Annual Conference in Austin Texas, May
2008 and the National Conference on Rural Public and Intercity Bus
Transportation in Omaha Nebraska, October 2008.
The video entitled “Clean, Sober and Safe” and its accompanying handbook
were produced by the Center for Urban Transportation Research at the
University of South Florida and are the copyright of the Florida
Department of Transportation.