Transcript Slide 1
TAKING IT ALL IN BEFORE YOU TAKE-OFF Presented by Kathy McCauley October 10, 2014 Introduction • • • • • “Estimating” – but not quantity take-off Quantity take-off at entry level position Understand the entire project Perspective from mid-size company Applies to competition proposal!! Other Sessions • Labor Cost – Local 638 New York • General Conditions – Costs beyond QTO • Relationships – Might be what gets the job • Your First Job – Bring value What to Do First • Documents tell a story • “Project Manage” the proposal and estimate • Put the steps in order • • • • • • • • Read the RFP Review All of the Drawings Decide “Bid” or “No Bid” Read the Project Manual Send RFP’s to Suppliers and Subs Site Visit Send Pre-bid RFI’s Draft the Scope Letter QUANTITY TAKE-OFF !!! • • • • • • • Pricing Extensions Bid Cost Summary Fill Out Bid Forms Determine Mark-up Write Final Scope Letter Submit the Proposal Follow-up on the Proposal! “Bid” or “No Bid” • Who makes the decision? • What are the challenges/opportunities? • Why not bid every opportunity??? “Bid” or “No Bid” – Scenario 1 • • • • • 16 locations – drug store chain clinics Many tasks – 1 worker less than 8 hours GC can’t predict OT tasks Up to 2 hours between sites What to do about mark-up? “Bid” or “No Bid” – Scenario 2 • • • • • Remove/replace 21 RTU’s 2 day turn around Schematic drawings 2nd opportunity – 1 week turn around Site visit – phased project – 21 RTU’s and 97 fans “Bid” or “No Bid” – Scenario 3 • • • • • Design/assist 80% docs – downtown bar Difficult crane pick Schedule unknown Does GC have the job? Permit review process not complete! “Bid” or “No Bid” – Scenario 4 • • • • • Food Plant Expansion Budget Design Narrative – Schematic Drawings Addendum issued on bid day Only one bidder per trade Extent of final scope based on budget $ Who is on the Proposal Team? • • • • • • • Applies to competition proposal! Make roles/assignments clear Engineering Superintendent Project Manager Estimator Safety Director Site Visits • • • • Mandatory? New Construction vs. Renovation What are you looking for? What do you say in your proposal? Bid Wrap-up Decisions • Low-bid “or equal” equipment quote • “Street price” discount – What is the “real” price – Relationships • Low-bid sub didn’t provide scope letter • Bid impact vs. QTO effort Mark-up Approaches • • • • Handouts Option 1 – 15% OH and 5% Profit Option 2 – Risk Loaded Option 3 – PM Coverage Conclusion • QTO – accurate and thorough • Impact/challenges/opportunities of nonQTO efforts • Questions? • Thank you to Prof. Koch!