University of Kansas Medical Center
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Transcript University of Kansas Medical Center
KUMC Research Institute
How to Create a Clinical
Trial Budget
Clinical Research Administration
http://www2.kumc.edu/researchinstitute/
October 23, 2008
Presented by
Kelly Daniels, CCRP
How to create a clinical trial budget
Difficulty and/or complexity of the study
Study preparation requirements
Patient numbers
Length of study
Inclusion/exclusion criteria for subject
recruitment
Staffing
How to create a clinical trial budget
Investigator Initiated Protocol:
Data management expenses
Study-related personnel costs
Equipment/supply expenses
Diagnostic fees and services
Publication costs (preparation of manuscript,
travel, etc.)
How to create a clinical trial budget
Start up Costs:
Protocol review by Investigator/study coordinator
Determine potential number of eligible subjects
Site selection visit
Site initiation visit
Off-site meetings (Investigator’s meeting)
How to create a clinical trial budget
Start up Costs:
Detailed budget development
Regulatory Document preparation
IRB submission, copies and amendments
Advertising and patient recruitment
Pharmacy Protocol review/set-up costs
How to create a clinical trial budget
Per subject costs:
Initial enrollment costs
Subject screening (medical history, physical
exam, informed consent, lab work, x-rays, etc)
Screen failures (how many will study allow?)
How to create a clinical trial budget
Physical exams and medical assessments
Office visits
Lab work, radiology, cardiology and other medical
procedures (professional fees)
Pharmacy dispensing and drug administration
Room charges and hospital bed
Determine standard of care items (as needed)
How to create a clinical trial budget
Medical supplies
Film duplication
Study drug storage facilities (locked
cabinet/refrigerator)
Telephone contact
Patient instruction
How to create a clinical trial budget
Administrative costs:
Data collection/management/analysis
Site visit preparation/Study monitoring/Study
queries
Office supplies
Shipping/dry ice
Off site storage
Telephone charges
How to create a clinical trial budget
Other costs:
Investigator fee
Study Coordinator fee
Subject stipend
General Clinical Research Center services
How to create a clinical trial budget
Budget Preparation:
Line item detailed per visit budget ..\BUDGETS\3
BUDGET HELP FOLDER\CPT bud-format by visit
template-whours (ver.8.1).xls
Budget by frequency..\BUDGETS\3 BUDGET HELP
FOLDER\CPTcode-bud-format freq template.xls
PI initiated budget ..\BUDGETS\3 BUDGET HELP
FOLDER\CPTcode-bud-format PI Initiated.xls
How to create a clinical trial budget
Budget Negotiation:
Do not automatically accept a sponsor budget.
Do not finalize a budget until you are confident all
study costs have been identified.
Do not agree to milestone payments.
Do not be afraid to ask for more money!
How CRA can help negotiate the budget
Budget Negotiation:
Review consent form/schedule of
events/protocol
Compare to sponsor’s budget template
Review the contract language related to the
budget and payment.
How CRA can help negotiate the budget
Budget Negotiation:
Negotiate fixed costs (i.e. IRB fees, pharmacy fees,
administrative fees, etc.) separately from per patients
costs.
Request initial “up-front” payment to cover initial costs
(protocol review, budget creation, pre-study visits, etc).
Add monies within the budget to cover time/effort of PI
and study coordinator to cover work during
preparation/study conduct/closure of the study.
Budget Contacts
Kelly Daniels
Research and Program Officer ext 1484
Program Administrators:
Jason Winbolt ext 5709
Heidi Warren (off site) [email protected]