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Open Access, Repositories and Research Assessment: Enlighten-ing Lessons William J Nixon, Service Development Manager (Enlighten) UKSG Breakout Sessions (Group A) April 2011 University of Glasgow [Screenshot] University Statement – April 2006 “Glasgow University, as a signatory of the Scottish Open Access Declaration, strongly encourages authors at Glasgow University to deposit copies of their published work into the University's Institutional Repository……….The Repository is a freely available database which anyone in the world can access and is intended to be a showcase of the research undertaken at the University.” http://www.lib.gla.ac.uk/enlighten/statement.html University Publications Policy – June 2008 The objectives of this policy are: • To increase the visibility of research publications produced by staff employed by or associated with the University of Glasgow • To ensure that research outputs are prepared and curated in a way which helps maximise the value that they have for the university in terms of the external use of bibliometric data e.g. league tables, post2008 RAE http://www.lib.gla.ac.uk/enlighten/publicationspolicy/ University Library [Screenshot] The Library (in Figures) in 2010 • Visits to the library – 1.562 million • Database searches completed – 2.554 million • Full-text articles from our e-journals downloaded – 2.443 million • Photocopied pages in the library – 914, 603 pages • Physical items borrowed from the library – 850,528 • Sections or chapters from our e-books requested – 725,759 • Sheets printed from computers in the library – 3.608 million Enlighten Homepage EPrints Record with Funder [Screenshot] Enlighten Development [Screenshot] Evolution of Enlighten Enlighten: Institutional Repository - Voluntary Deposit - Limited Item Types - Mostly Full Text – Publications Policy JUNE 2008 Enlighten: Embedded Institutional Repository - Mandatory Deposit - Wide Range of Item Types - Mostly Metadata 2001- JISC Projects: DAEDALUS to Enrich and Enquire 2010- Enlighten Snapshot • • • • 15,000 User records 39,099 Publication records to date 3,600+ Full text papers 530% increase in records (Dec 2009 to Dec 2010) • Data Matching exercise with Thomson Reuters (InCites) Google Analytics Silos are the past… Photo by docsearls on Flickr - used under a Creative Commons licence Embedded Repositories are the future SwordAPP LDAP Embedding (and integrating) is about… • Being stitched into the fabric of the institution – Culturally, Technically ,Holistically • Adding Value [for the] – Researcher, Funder(s), Institution , UK Plc • Re-use – REF, Research Profiles, Interoperability, crosswalks and metadata schema • Reducing Duplication – Ingest, workflows, reporting • Exploiting new opportunities – Data mining, business intelligence, KPI’s, Analytics, “stickiness”, visibility Embedding and Repository Questions • How joined up/embedded is your [Research] repository? • Who are your partners? • What are your barriers? • Do you have an “institutional repository” or a repository at your institution? An Institutional Exemplar – 3 P’s People Processes Policies People: Partnerships • • • • • • • • Academic staff Departmental administrators University Library IT Services Corporate Communications Research and Enterprise Human Resources Archives “No Repository is an island.” Processes: Institutional System integration • Increasing deposits with our institutional login with (GUID) • Providing a new Glasgow Author browse view • Surfacing Funder data (from our Research System) • Identifying and implementing workflows with colleges and schools • Collecting Output, Impact and Esteem data (REF Preparation) Browse by Glasgow Author [Screenshot] Staff A to Z with Publications [Screenshot] Linking Outputs to Awards [Screenshot] Browse by Research Funder Name [Screenshot] Mini-REF (Oct-Dec 2010) • Internal REF exercise • Enlighten being used as the platform to carry out this exercise • Using locally modified version of the RAE add-on software developed by the University of Southampton for RAE 2008 • Has significantly increased staff engagement with Enlighten • 200+ staff self-deposited records • 4000+ new records added MiniREF Selections [Screenshot] MiniREF Selection Details [Screenshot] Impact and Esteem [Screenshot] Impact and Esteem 2 [Screenshot] REF Reporting [Screenshot] MiniREF Lessons • Your publications data can never be comprehensive enough in advance of an exercise like this • Ensure you are ready to deal with the volume of queries, updates and additional publications which the exercise will elicit • Administration features including the opportunity to "impersonate" users (to update records on their behalf) and to run various reports are absolutely vital for managing returns and gauging progress • Learn lessons, take onboard feedback and be flexible/nimble enough to make changes to the system and workflows Using publications data for research management • University now has comprehensive record of its publications • Senior management interest in re-using and analysing this data • Publication lists pulled from Enlighten to prepopulate Professorial Performance and Development Review forms • Comparison of University’s publications with ERA (Excellence in Research for Australia) journal rankings list Find Out More • Me [email protected] @williamjnixon • Enlighten http://eprints.gla.ac.uk • Web 2.0 Blog and Twitter http://enlightenrepository.wordpress.com • http://researchoutcomes.wordpress.com http://twitter.com/enlightenpapers