Transcript Republic of Albania

Republic of Albania
Ministry of Finance, Treasury System
AMoFTS
Albania MoF Treasury System
• Ministry of Finance of Albania is implementing
an integrated Public Finance Management System
from 2001- end of June 2006.
• We are asking for an extension based on a lot of
key issues delays the process
•The political changes
• Network Infrastructure
• Project implementation team dedicated not full
time for the project
• Recruitment and sustainable process of IT staff
Evolution of Treasury Systems
Treasury development process:
(based on Treasury Reference Model)
1. Building the IT department, Preparing the ToR’s for
Integrated Treasury System
2. 2nd Phase Design and implementation of Albanian Treasury
System
1. Software parameterization & customization
2. Hardware generalization
3. Countrywide network infrastructure
Albanian Project implementation group
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Steering committee
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Deputy Minister, General Secretary,
General Budget Director,
General Treasury Director,
Budget Directors by budget areas,
Treasury Director,
Accounting Director,
Debt Director,
Macroeconomic Director,
WB PIU director, WB representative.
Project Manager
Technical Project Manager
Coordinators & Key users group
Trainers Group
System Functionality
Functionality
Common Implementation Options
1- Macroeconomic forecasting
LDS
2- Budget Preparation
LDS / COTS
3- Core Treasury System
COTS
+ General Ledger
+ Accounts Payable
Interface with banking system (TSA)
+ Purchasing / Commitment
Interface with procurement agency
+ Accounts Receivable
Interface with revenue collection
+ Cash / Fund Management
Interface with banking system (TSA)
+ Financial reports
+ Org. Structure / Workflow Mgmt.
+ Asset / Inventory Management
4- Operational support for SUs
Interface for spending units (LDS)
5- Internal debt management
LDS
6- External debt and aid mgmt.
Interface with DMFAS
7- Personnel database (HR mgmt) LDS / COTS
8- Payroll calculations
LDS
9- Support for Auditing
Locally developed reports
10- Management Information System COTS
LDS : Locally Developed Software
COTS: Commercial Off-The-Shelf Software
AMoFTS Business Flows
The AMoFTS functional processes are classified as:
 Budgeting
• Preparation of Estimates, Consolidation and Approval
• Appropriation, Budget Breakdown and Budget Releases
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Procurement and Payment Management
• Commitments and Purchase Orders, Expenditure Requests
• Payment Execution
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Revenue and Cash Management
• Revenue Accruals, Revenue Reconciliation and Distribution
• Bank Statement Reconciliation, Cash Forecasting
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Fixed Asset Management
• Off-line FA management, FA journaling
• On-line FA management, Asset Additions, Asset Transactions and Depreciation
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Accounting and Financial Reporting
• General Ledger Accounting and Reconciliation, Period Closing
• Fiscal Reporting
Financial Management Cycle
Budget
Execution
Commitment
Management
Budget
Preparation
Fixed Asset
Management*
Audit and
Evalution
Payment
Management
Cash
Management
Budget Review
Fiscal Reporting
Debt
Management*
*Interface with other systems
Revenue
Management*
Oracle APPS modules
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Budgeting
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General Ledger
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Purchasing
Payables
Fixed Asset Management
Receivables
Cash Management
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Financial Statement Generator
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Spreadsheet tools
(PSB Spreadhseet Integration, ADI Spreadsheet Integrator)
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Design and Implementation of Information Systems
 Secure countrywide Network infrastructure
 Contract signed through a direct contract with
Albtelecom Company.
 On the implementation process:
 end of july, end of september
Albanian MoF Integrated PFMS Network Topology
Treasury / PFMS
BCC
MoF/Treasury
Line Ministries
& Departments
Budget
Process
GovNet
F/O
conn.
Revenues
State Tax
Administration
State Customs
Service
Tirana
Other Revenue
Org.
Internet
Backup
F/O
conn.
Internet
access
Backup
ISDN
PoP
Bank of Albania
F/O
conn.
Audit
Treasury
Single
Account
DoPA - HRMIS
Public
Procurement
PoP
IP Network
Internet
Line Ministries and
Gov Agencies in Tirana
PoP
PoP
Other Related
Gov Agencies
Dedicated line
PoP
PoP
Dedicated lines
(online connections)
[e.g. Frame Relay]
Backup line
District #1
District # 1
TC
PSTN
District #2
District #2
TC
Regional / District
Treasury Offices + Local
Governments
Statistics Institute
Countrywide VPN
All regional / local
offices
Regional
Treasury Office
HRMIS
Procure-Payroll-IA
FMIS + BCC
Data Exc
FMIS
+
Business
Continuity
Center
PFMS
System
Center
District #n
TC
TC
District #n
On demand lines
(online/offline)
[e.g. Dial-Up or ADSL]
Design and Implementation of Information
Systems
– Development of web based Application
Software
– Oracle Financials
Parameterized and Customized based on the
Albanian Public Financial System
April 2005-June 2006
Design and Implementation of
Information Systems
– Central Servers and field Hardware
– System and network management
– System safety / security and business
continuity solutions
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Siemens Contract
March-July 2006
Conclusions
Development of the Albanian integrated State Treasury according to the best
practices is a complex task, & Implementation of such wide spread changes
would require:
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Government commitment and management support at the highest levels to
ensure that the change process is completed smoothly
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Inter-institutions coordination and user involvement in system design
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Start building institutional capacity and technical skills during preparation
phase
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Development of project management and technical support units within the
MoF/Treasury for sustainability of implemented systems
Project
implementation team must work as a separate group dedicated full
time for the implementation of the project

IT staff full load dedicated during the implementation of such huge and very
difficult process.