Transcript ch06.

Chapter Overview
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Introduction to Windows XP Professional
Printing
Setting Up Network Printers
Connecting to Network Printers
Configuring Network Printers
Troubleshooting Setup and Configuration
Problems
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Terminology
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Requirements for Network Printing
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At least one print server
Sufficient random access memory (RAM) to
process documents
Sufficient disk space on the print server
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Guidelines for a Network Printing
Environment
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Develop a network-wide printing strategy.
Determine the users’ printing requirements.
Determine the company’s printing
requirements.
Determine the number of print servers
required.
Determine where to locate printers.
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Adding and Sharing a Local Printer
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Starting the Add Printer Wizard
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Log on to the print server as Administrator.
Click Start, and then click Control Panel.
Click Printers And Other Hardware.
Under Pick A Task, click Add A Printer.
Click Next to display the Local Or Network Printer
page.
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The Add Printer Wizard Options for a
Local Printer
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Local Or Network Printer page
Select A Printer Port page
Install Printer Software page
Name Your Printer page
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The Add Printer Wizard Options for a
Local Printer (Cont.)
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Printer Sharing page
Location And Comment page
Print Test Page page
Completing The Add Printer Wizard page
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Adding and Sharing a Network
Interface Printer
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In larger companies, most printers are
network interface printers.
Network interface printers offer several
advantages, including
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No need to locate printers with the print server
Faster data transfer over network connections
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Adding Network Interface Printers
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Use the Add Printer Wizard.
You must specify additional port and network
protocol information.
Transmission Control Protocol/Internet
Protocol (TCP/IP) is the default network
protocol for Microsoft Windows XP
Professional.
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The Select A Printer Port Page
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The Add Standard TCP/IP Printer Port
Wizard
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To start the Add Standard TCP/IP Printer Port Wizard, in the
Type Of Port option, select Standard TCP/IP Port, and then click
Next.
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In the Printer Name Or IP Address box, specify the network location
of the printer by entering an Internet Protocol (IP) address or the
Domain Name System (DNS) name of the network interface printer.
If you provide an IP address, a suggested port name for the printer,
IP_IPaddress, is automatically supplied.
You can specify a different name by changing the content of the
Port Name box.
To enable automatic identification, make sure the printer is
powered on and connected to the network.
If your printer uses a network protocol other than TCP/IP, you
must install the network protocol before you can add a printer
for this device. The tasks and setup information that are
required depend on the protocol.
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Adding an LPR Port
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Use a line printer remote (LPR) port to
communicate with UNIX or VAX host
computers.
Use the standard TCP/IP port in computers
that submit print jobs to host computers.
Use a card that supports the line printer
daemon (LPD).
Install Print Services for UNIX.
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Setting Up Client Computers
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Each client computer requires the appropriate
printer driver.
The setup tasks vary, depending on the
operating system installed.
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Client Computers That Automatically
Download Printer Drivers
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Windows XP Professional
Microsoft Windows 2000
Microsoft Windows NT
Microsoft Windows 98
Microsoft Windows 95
Microsoft Windows Me
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Setting Up Client Computers That Run
Other Microsoft Operating Systems
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You must manually install a printer driver on
the client computer.
You can get the printer driver
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From the installation disks for the client computer
From the printer manufacturer
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Setting Up Client Computers That Run
Non–Microsoft Operating Systems
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You must manually install a printer driver on
the client computer.
Macintosh clients require Services for
Macintosh.
UNIX clients require LPD Service.
NetWare clients require File and Print Services
for NetWare (FPNW).
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Introduction to Connecting to
Network Printers
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After setting up the print server with all
required printer drivers for the shared
printers, users can connect to and start
printing on client computers running the
following operating systems:
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Windows XP Professional
Microsoft Windows XP Home Edition
Windows Me
Windows 2000
Windows NT
Windows 95
Windows 98
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Methods of Connecting to a Shared
Printer
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You can use the Add Printer Wizard if your
computer is running one of the following
operating systems:
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Windows
Windows
Windows
Windows
XP Professional
XP Home Edition
Me
2000
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Windows NT
Windows 95
Windows 98
You can use a Web browser if your computer
is running one of the following operating
systems:
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Windows XP Professional
Windows XP Home Edition
Windows 2000
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Using the Add Printer Wizard with
Client Computers Running Windows
XP Professional or Windows 2000
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Connecting to Client Computers
Running Microsoft Windows NT 4,
Windows 98, or Windows 95
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The Add Printer Wizard only allows you to
locate a printer by
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Entering a Universal Naming Convention (UNC)
name
Browsing Network Neighborhood
You can also use the Run command to type
the UNC name of the printer.
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Connecting to Client Computers
Running Other Microsoft Operating
Systems
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Microsoft Windows 3.x and Microsoft
Windows for Workgroups use Print Manager
to connect to a printer.
Any Microsoft Windows client can use the
following command:
net use lptx: \\server_name\share_name
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Connecting to Shared Printers by
Using a Web Browser
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If you know the printer name, type
http://server_name/printer_share_name/
If you do not know the printer name, type
http://server_name/printers/
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Using the Find Printers Feature in the
Add Printer Wizard
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Find Printers lets you search for printers in
Active Directory service when you are logged
on to a Window 2000 domain.
When you locate a printer using Find Printers,
you can double-click or right-click the printer,
and then click Connect to connect to it.
There are three tabs in the Find Printers
dialog box:
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Printers tab
Features tab
Advanced tab
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Five Common Configuration Changes
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Share an existing nonshared printer if the
printing load increases.
Download additional printer drivers so that
clients running other versions of Windows can
use the shared printer.
Stop sharing a printer.
Create a printer pool to automatically
distribute print jobs to the first available
printer.
Set priorities among printers so that critical
documents always print first.
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Sharing an Existing Printer
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Downloading Printer Drivers
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Setting Up a Printer Pool
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A printer pool consists of two or more
identical printers that
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Are connected to one print server
Act as a single printer
Printers in a printer pool should be placed in
the same physical area.
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Advantages of a Printer Pool
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Allows documents to print on the first
available printer in the pool
Can decrease the time that documents wait
on the print server
Allows you to administer multiple printers
simultaneously
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Creating a Printer Pool
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Setting Priorities Among Printers
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You can set priorities among groups of
documents that all print on the same physical
printer.
Multiple virtual printers all point to the same
physical printer.
Requirements for setting priorities among
printers
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Use the Add Printer Wizard to add a printer and share
it.
Use the Add Printer Wizard to add a virtual second
printer that uses the same physical port.
Set a different priority for the printer and each of the
virtual printers.
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Troubleshooting Setup and
Configuration Problems
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Common Troubleshooting Scenarios
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The test page does not print.
The test page or documents print incorrectly, as garbled text.
Pages are only partially printing.
Users report an error message that asks them to install a printer
driver when they print to a print server running Windows XP
Professional.
Documents from one client computer do not print, but
documents from other client computers do.
Documents print correctly on some printers in a printer pool but
not on all of them.
Printing is slow because the print server is taking a long time to
render the job.
Printing is slow and print jobs are taking a long time to reach
the top of the queue.
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Chapter Summary
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Local printers are connected to a physical port on the print
server, and network interface printers are connected to a print
server through the network.
Network interface printers require their own network interface
cards. They either have their own network address or are
attached to an external network adapter.
To set up and share a local printer or a network interface
printer, use the Add Printer Wizard.
Sharing a local printer allows multiple users on the network to
use it.
Client computers running Windows XP Professional, Windows XP
Home Edition, Windows 2000, Windows Me, Windows NT,
Windows 98, or Windows 95 can use the Add Printer Wizard to
connect to a printer.
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Chapter Summary (Cont.)
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Client computers running Windows XP Professional,
Windows XP Home Edition, and Windows 2000 can
use a Web browser to connect to a printer.
To share an existing printer, select Share This Printer
in the Sharing tab of the Properties dialog box for the
printer.
A printer pool consists of two or more identical
printers that are connected to one print server and
act a single printer.
Windows XP Professional provides the Printing
Troubleshooter to help you interactively troubleshoot
printer problems.
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