Transcript Action - Kildare.ie

Development Management
Aoife Brangan
Senior Executive Planner
Issues arising/Actions taken from 2009
Planning agents briefing
•
Issue of “Please contact “ on FI requests
Action – This has been addressed with the Service Departments and is
being reduced to a minimum
•
Matters arising in CFI requests that have not been part of previous FI
requests
Action – It is not policy to introduce matters in CFI requests which have not
been part of previous FI requests. However, in exceptional circumstances
there may be a note to the applicant for information to further assist decision
making
•
PA looking for FI as reluctance to refuse planning permission
Action – Volume of FI has been reduced by 36% when comparing the
periods February 2008/February 2009 to February 2009/February 2010
•
Rear Boundary Treatments
Action – Policy included in draft County Development Plan (Section 19.4.4)
– Rear – 1.8m high – capped rendered concrete block or brick
– Sides – 1.8 – 2m solid block, capped and plastered on both sides
• Status of LAP for Ballymore Eustace
Action –Village plan for Ballymore Eustace included in draft County
Development Plan
• Put a validation checklist together and put on the web
Action – Validation checklist has been compiled and placed on the
web
• Can the same planner that deals with the pre-planning deal with the
application when it’s submitted
Action – Where possible this is done but is dependent on
availability of staff resources.
• Can the notes from pre-planning meetings be sent out to the
agents?
Action – The notes taken at pre-planning meeting are not sent out
as they form part of the planning file once a planning application is
submitted.
• Publicise the fact we will phase levy payments
Action – Director previously confirmed that any reasonable phased
payment proposals will be considered by the Planning Authority. The
Development Contribution scheme is currently under review and it is
proposed that the draft will be on public display in September as the
new scheme must be in place by February 2011.
• Conflicting conditions in planning permissions
Action – This item is the subject of ongoing review by the
Development Management section in conjunction with the service
departments.
• Relaxation of Local Need conditions
Action – Submissions of this nature are assessed on a case by
case basis having regard to the 2005 County Development Plan
• Accepting planning applications “electronically”
Action – Matter to be considered by the Planning Section. Currently
Dublin City Council is accepting planning applications electronically
for extensions and smaller type applications only. The DoEHLG are
currently reviewing the matter vis-a-vis the Regulations.
• Design guidance for rural area in Kildare (similar to Cork book)
Action – Urban & rural design guidance included in the Draft
County Development Plan
• Osberstown Waste Water Treatment Plant - lack of capacity holding
up development.
Action – This project has now been identified for funding under the
Water Services Investment Programme and its delivery is a priority
for the Council
Update on on-line access
to planning files
Declan Loakman
Chief Technician
Update…..
Current availability of files online
 Since the document management system PcDoc was introduced in
mid 2001, approximately 23,300 files have been scanned into the
system.
 These files are also indexed to I-Plan and are therefore available
online.
Additional files to be uploaded to system

Files for years 1964 to 1970 have been converted from the microfiche
jackets into digital image format and are available for upload.
The approximate number of files is 5,500

Files from years 1971 to 1991
 All of the available microfiche files for this period, have also been
converted to digital image format and are ready for upload to the
system.
The approximate number is 30,500.
 The total number of files available for upload is in the order of 36,000
Prior to uploading additional files, two further issues
will be addressed.
Document Management System

The current system PcDoc, has been the repository for all scanned planning
file data since mid 2001.
However, the IT department are currently changing from this system to the
LGCSB version, called I-Docs. This is the preferred DMS for the vast
majority of County Councils. It is anticipated that this new system will shortly
be in place.
Upgrade to I-Plan Database for years 1964 to 1987
 As you are aware, the existing database only contains file records
from 1987 to present day. It is therefore necessary to upgrade IPlan to allow for the indexation of the additional files going back to
1964, into the system.
 This work is at an advanced stage, with the data about to be
transferred to the IT department over the coming weeks.
Estimated Completion Date
Additional files should be available online by December 2010
Planning Register
Digi-Search Manager
The planning department have arranged colour scanning of
all of the historical mapping, register books and
administrative card index into one archive.
This data has also been assimilated into a software package,
which will become available for use at the public counter area
shortly. This will allow you to carry out planning searches
electronically.
It is intended that this system will eventually replace the
paper based method currently in use.
Environment
EPA and KCC requirements
Michael Kenny
Senior Planner
New EPA Code of Practice: Wastewater Treatment
and Disposal Systems Serving Single Houses (p.e <
10). (2009)
• came in to force in January 2010
• is a legal code of practice - replaces previous guidance document
• gets its legal status through the Building Regs. -reference to SR6 in
the Building Regs. will be replaced
• KCC website contains the most up to date information in relation to
Environment Section’s requirements for new applications. Please
refer to the information on the site before submitting application.
Main requirements are:
• Agents must have the Fas (Fetac) Site Suitability accreditation and a
suitable qualification (as before)
• shall carry out all site assessments to the new Code of Practice
(applies to all assessments carried out after 8th January 2010.
• shall use the new format electronic Site Characterisation Form (with
auto-checking on computations) as issued by the EPA to accompany
the Code of Practice - (available from EPA and KCC website)
• Approved assessors are asked to update their skills to encompass
the new manual and encouraged to avail of any 'upskilling' Fas
courses on the new Code of Practice.
Validation of Planning Applications
• To expedite processing of applications, to comply with the
requirements of Article 22 (2) (c) of the 2006 Planning Regulations
and to reduce F.I’s information is required on any site effluent
treatment system proposed and evidence as to suitability of site for
system.
• Planning applications for one-off dwellings should include a Site
Characterization Form and a Site Suitability Report
• Applications for one-off dwellings submitted without a Site
Characterization Form and without a Site Suitability Report (or both)
will be deemed invalid
Raising of individual sites - Policy and procedure
Council’s planning policy in relation to raising of sites is being reviewed and
will be finalised in the new County Development Plan.
Procedure
• Planning application required to raise site and permission does not
pre-judge outcome of a subsequent planning application for
development on the site e.g. house.
• Application for waste permit also required independent of and prior
to any subsequent (planning) application for development of the site.
• Raise site
• Site assessments in relation to provision of a wastewater treatment
system carried out on the raised site for subsequent planning
application. (Initial testing of the unraised site may also yield useful
information for the final assessment.)
• Planning application to develop raised site
Disability Access Update
Willie Hannigan
Senior Executive Engineer
Disability Access Certificates (DAC’s)
•The building Control Act 2007 amended the 1990 Act to make provision for the
requirement for a Disability Access Certificate (DAC) for certain building types.
•The Building Control (Amendment) Regulations 2009 amended The Building Control
Regulations 1997 to make provision for the processing of Disability Access
Certificates.
•Article 20 D (1) of the Building Control (Amendment) Regulations 2009 sets out the
works or buildings which require a DAC.
•Effectively every building/works that require a Fire Safety Certificate (FSC) now
requires a (DAC).
•The DAC requirement came into effect on the 1st January 2010.
Essential difference between FSC and DAC:
• Works may commence on a building prior to obtaining a DAC.
However, the building may not open, operate or be occupied
unless a DAC has been granted.
• Same fee for every DAC (€800).
• Fee for FSC is based on floor area of development.
Disability Access Certificates (DAC’s)
•Article 20 D (3) (a) of the 2009 Regulations sets out the format that the
application for a DAC must take.
•Application forms are available in the Planning Department section of the
website.
•Article 20 D (3) (b) of the 2009 Regulations sets out the documents and plans
that must accompany an application for a DAC
•Two sets of documentation are required and documentation must demonstrate
compliance with Technical Guidance Document Part M 2000 – Access for
People With Disabilities.
•Up to end of May 2010, 27 applications for DAC were received by KCC.
Documents that accompany a DAC
application should include:
•A Site Location Plan
•A Site Layout Plan - highlighting the extent of the works and where appropriate,
showing car parking particularly with relation to disabled car parking spaces and
the route from these spaces to the building clearly defined.
•Detailed Floor Plans, and Elevations
•Sections showing all relevant levels, internally throughout the building and
externally – footpaths, car park levels etc.
•Any other drawings considered relevant to detail compliance with Part M.
Documents that accompany a DAC
Application should include:
•A detailed report firstly identifying the scope of the Report and the Documents
complied with i.e. Part M of the Building Regulations 2000 and if used “Buildings
For Everyone” by the National Disability Authority, etc..
•The works to which the application relates should be identified and described.
Identify the nature and extent of the proposed use and, where appropriate the
existing use of the building concerned.
•Once the scope of the report has been identified and the works described the
report then takes the layout of Building Regulations Part M and goes through the
relevant sections, section by section and identifies how the works will comply
with each of the requirements.
Disability Access Certificates (DAC’s)
•The Building Control Authority in considering the application is restricted
to considering only the extent to which the works complies with the
requirements of Part M 2000.
•However, we do hope to achieve a higher level of compliance with
applicants taking into account some of the wider considerations of the
revised Part M, which has not yet been adopted, also taking into account
some of the recommendations of the National Disabilities Authority
“Building for Everyone”, as best practice
Revised Disability Access Certificates
Applications
Article 20 E (1) of the 2009 Regulations makes provision
for a revised DAC where significant revisions are made to
the design of works.
Fire Safety Update
Willie Hannigan
Senior Executive Engineer
Revisions to Fire Safety Certification
•
The building Control Act 2007 amended the 1990 Act to make
provision for a Seven Day Notice, Revised Fire Safety Certificate
and Regularisation Certificate
•
These provisions came into effect on 1st October 2009
Seven Day Notice
•
Article 20 A of the Building Control Regulations 1997 as amended
by The Building Control (Amendment) Regulations 2009 sets out the
procedure for submission of a 7 Day Notice to a Building Control
Authority where a person intends to commence work on the
construction of a building before grant of the relevant Fire Safety
Certificate. A commencement notice will no longer be required if a 7
day notice is obtained
•
The fee for a Seven Day Notice is €250 or €5.80 per square metre
of floor area provided, whichever is the greater
Revised Fire Safety Certificate
•
•
Article 20 B of the Building Control Regulations 1997 as amended
by The Building Control (Amendment) Regulations 2009 provides
for a Revised Fire Safety Certificate in respect of works wherea)
an application for a FSC is made before grant of planning
permission and changes are required by the subsequent
permission, or
b)
where significant revision is made to the design or works of
a building for which a FSC has already been granted.
The fees for a Revised Disability Access Certificate Application are
the same as Fire Safety Certificate Application fees.
Regularisation Certificate
•
Article 20 C of the Building Control Regulations 1997 as amended
by The Building Control (Amendment) Regulations 2009 sets out the
requirements for a Regularisation Certificate where a building has
been commenced or completed without a Fire Safety Certificate
where such certificate is required, or without the submission of a 7
Day Notice. The Regularisation Certificate will not have effect
unless any conditions (including conditions regarding the carrying
out of additional works) required by the Authority are carried out
within a period of 4 months from the grant of the Certificate
•
The fee for a Regularisation Certificate Application is €500 or €11.60
per square metre of floor area provided, whichever is the greater
Questions and Answers