Transcript here - Marcive

A Beautiful Catalog …
Arising from the Abyss
Presented by
Lori Thorrat
Catalog Department Manager
Cuyahoga County Public Library
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#1 Public library system – LJ 5 star library rankings
97% user approval rating!!!
27 branches serving 47 communities
Circulation:
– Over 18 million items annually
• Collection: Popular materials
– 2.5 million items in 362,000 titles
– Books, Magazines, Audiobooks, Music CD’s, DVDs, Blu-Rays,
Playaways, Playaway Views, Video Games, Toys, eResources
(books, audiobooks, magazines, music, and video)
– Floating collections
CCPL Technical Services
• Many changes since 2009
– Divisional restructuring and layoffs in 2009
• Departments eliminated and units merged
• Loss of staff, Loss of a supervisor
• Union environment – bumping went into effect
– Turn over of key managerial staff
• Technical Services Director (2013)
• Cataloger Manager (2012)
State of CCPL Cataloging 2013
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Little or no authority control
Obsolete MARC fields were still in use
A legacy of very brief provisional records
The catalog was filled with inactive titles and items
– Items that were claims returned, missing, billed, lost and
paid had not been vetted or purged since before 2008
– Orders had not been archived since before 2008
• Obsolete material and items types had not been vetted
or removed
• CAT Dept. was overstaffed but under-trained
• No training or preparation for RDA
• Poor relations with other departments and divisions
“It Was the Best of Times,
It Was the Worst of Times …”
• We began with the end in mind
A beautiful cataloged arising from the abyss!
– Throughout 2013 we:
• Built bridges
• Made the problems known to all stakeholders
• Selected a vendor
“A Dream, All a Dream…”
• Who was going to fix this for us?
• What’s added value?
– Support the library’s mission
– Enhanced user discovery
– Ease work load
– Sustainable
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Tables of Contents
Summary Notes
Lexile Numbers
Advanced Reader Rankings
Reduces workload
Affordable
“It is a far, far better thing that I do,
than I have ever done…”
• In early 2014
– Created a timeline
– Formed a committee (Really? Yes!)
– Launched a marketing campaign
– Built a map
Project Segments
• Deleted
– Old missing
– Old claims returned
– Old lost and paid
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Archived and deleted old billed items
Archived old orders
Deleted bibs with no live holdings
Revised materials types
Revised item types
Completed MARCIVE profiles
Fun and Games
with Load Profiles
• Output profiles
– That’s easy; there’s only one in Sierra!
– Make sure to send only what you want
• Input profiles
– Very customizable but you must know your data
– Who are your record vendors? How do they craft
their records?
– Is there data you need or want to protect?
• Test, Test, Test!
Freeze!
• Existing data cannot be edited while the
catalog data is out with your vendor.
– Communicate this early and often
– Freeze your catalog maintenance
• Make contingency plans for editing records and
tracking maintenance
• We protected the call number and portions of the
fixed fields to continue to be able to correct some
errors
• I’ve loaded my data back in my catalog,
now what?
– Review your reports
– Resolve un-matched headings
– Resolve multiple matches
• Set up your routine for maintenance
So what about RDA?
“A person attempting to travel two roads at
once will get nowhere” - Xunzi
RDA?
• But we are a public library!
– What about our combined imprint records?
– What about GMD’s?
– What about all those 3xx fields?
Yes! RDA
• Embracing hybridization
– Eases training
– Facilitates ongoing maintenance
– Improves consistency in the public catalog
Results
MARCIVE
– Processed 322,095 bibliographic records
– Data added to records
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51,546 Accelerated Reader ratings
31,981 Lexile rankings
15,502 tables of contents
51,718 summary notes
– Supplied 266,663 authority records for
names, subject headings, and series titles
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=LDR 01404cam 2200265I 4500
=008 711207|1964|||||||\\\\\\\\\\|||||||eng\\
=099 \\$aFICTION
=100 1\$aCleary, Beverly.
=245 10$aRibsy.$cIllustrated by Louis Darling.
=260 \\$c1964.
=300 \\$a192 p.$bill.$c21 cm.
=700 1\$aDarling, Louis.
After
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=LDR 01076cam 2200301I 4500
=008 711207|1964|||||||\\\\\\\\\\|||||||eng\\
=099 \\$aFICTION
=100 1\$aCleary, Beverly.
=245 10$aRibsy.$cIllustrated by Louis Darling.
=264 \1$aNew York :$bMorrow,$c1964.
=300 \\$a192 pages :$billustrations ;$c21 cm
=336 \\$atext$btxt$2rdacontent
=337 \\$aunmediated$bn$2rdamedia
=338 \\$avolume$bnc$2rdacarrier
=520 \0$aWhen Ribsy, a city dog, strays from Henry Huggins, he
sets off a chain of hilarious events as he tries to make the best of his
separation from home. Black-and-white illustrations.
• =521 8\$a820$bLexile.
• =526 0\$aAccelerated Reader AR$bMG$c5.0$d4.0$z7745.
• =700 1\$aDarling, Louis.
The End
“And a beautiful world we live in, when it is
possible, … and not only possible, but
done…”
With sincere apologies to …
Thank You!
Lori Thorrat
Catalog Department Manager
Cuyahoga County Public Library
[email protected]
216-749-9373