Transcript Presentation

Chapter 3
Application Software
Chapter 3 Objectives
Define application software
Understand how system
software interacts with
application software
Identify the role of the user
interface
Explain how to start a software
application
Identify the widely used
products and explain key
features of
productivity/business software
applications, graphic
design/multimedia software
applications,
home/personal/educational
software applications, and
communications software
applications
Identify various products
available as Web applications
Describe the learning aids
available with many software
applications
Next
p. 3.2
Application Software
What is application software?



Programs that
perform specific
tasks for users
Also called a
software
application or an
application
Several reasons
to use application
software
To assist with
graphics and
multimedia
projects
To facilitate
communications
Next
p. 3.2
As a
productivity/
business tool
To support
household activities,
for personal
business, or for
education
Application Software
What are the categories of application software?
Next
p. 3.2 Fig. 3-1
Application Software
What is a software package?
A specific
software
product, such
as Microsoft
Word
 Available
through retail,
shareware,
freeware, and
public-domain

Next
p. 3.2
Application Software
What is system software?


Programs that
control the
operations of
the computer
and its devices
Serves as the
interface
between the
user, the
application
software, and
the computer's
hardware
Next
p. 3.3 Fig. 3-2
Application Software
What is an operating system?


A type of system software
Contains instructions that coordinate all the activities
among computer hardware devices
Start the computer
and the operating
system (usually
found on the
computer’s hard
disk drive) is loaded,
or copied into
memory
Next
p. 3.2
The operating
system tells the
computer how
to perform
functions
While the
computer is
running, the
operating system
remains in
memory until
power is removed
from the computer
Application Software
What is a utility program?



Next
p. 3.3
Also called a utility
A type of system
software that
performs a specific
task
Usually related to
managing a
computer, its
devices, or its
programs
Application Software
What is an antivirus program?



A utility that prevents, detects, and removes viruses
from a computer’s memory or storage devices
A virus is a
program that
copies itself into
other programs
and spreads
through multiple
computers
Some viruses
destroy or
corrupt data
Next
p. 3.3 Fig. 3-3
Technology Trailblazer
Paul Allen
Co-founded Microsoft
with Bill Gates
 Became head of
research and new
product development
 Serves as a senior
strategy adviser to
top Microsoft
Click to view
Web Link
executives

then click Paul Allen
Next
p. 3.5
Application Software
What is a user interface?
Controls how you enter data or instructions and
how information displays on the screen
 A graphical
user interface
(GUI)
combines
text, graphics,
and other
visual images
to make
Next
software
p. 3.4
easier to use

Application Software
What is the desktop?
On-screen
work area
that can
display
graphical
elements
• Icons
• Buttons
• Windows
• Menus
• Links
• Dialog
Next
boxes
p. 3.4 Fig. 3-4

Pointer
Small symbol on the screen
To click an object, you move the
pointer to the object and then press
and release a button on the mouse
Icons
Small images that display to
represent a program, a
document, or some other object
Buttons
Graphical elements that you can
activate to cause a specific action
to take place
Application Software
What is a menu?



A menu contains commands you can select
A command is
Start menu
an instruction
that causes a
command
computer
program to
perform a
specific action
A submenu is a
menu that
displays when
you point to a
command on a
previous menu
Next
p. 3.5 Fig. 3-5
Start button
Programs
submenu
Accessories
submenu
Paint program
command
Application Software
How can you start an application?



Next
p. 3.6
Click its program name on a menu or submenu
Instructs the
Click a program
operating
command name
system to
start the
application
Transfers the
program
from a
storage
medium into
memory
Application Software
What are features of an application window?


Next
A window is a
rectangular area
of the screen
that displays a
program, data,
and/or
information
A title bar is a
horizontal
space that
contains the
window’s name
p. 3.6 Fig. 3-6
Paint
window
title bar
toolbar
Application Software
Print
dialog box
What is a dialog box?

A special window
a program
displays to
provide
information,
present available
options, or
request a
response
check box
text box
option buttons
Next
p. 3.6 Fig. 3-7
command
buttons
Productivity Software
What is productivity software?

Software
that assists
people in
becoming
more
effective
and
efficient
while
performing
daily
activities
Presentation
Graphics
Word Processing
Personal Information Manager
Spreadsheet
Software Suite
Database
Project Management
Next
p. 3.7 Fig. 3-8
Accounting
Company on the Cutting
Edge



Click to view
Web Link
then click
Microsoft
Next
p. 3.7
Supplies top-rated
software for personal
computers
Ninety-five percent of
personal computers
run at least one
Microsoft application
The world’s leading
productivity software
developer
Productivity Software
What is word processing software?


Allows users
to create and
manipulate
documents
that contain
text and
graphics
One of the
most widely
used types of
application
software
Next
p. 3.8 Fig. 3-9
printed
document
document displays
in word k
processing
window
Productivity Software
What is clip art?

A collection
of drawings,
diagrams, and
photographs
that you can
insert into
documents
Next
p. 3.8 Fig. 3-9
Productivity Software
What are some word processing features?
Specify margins
The portion of the page
outside the main body
of text
Word wrap
Software automatically
positions text at the
beginning of the next
line when it extends
beyond the right page
margin
Next
p. 3.8
Scrolling
Process of moving
different portions of
the document on
the screen into view
Productivity Software
What is a major advantage of using a word
processor?
You can easily
change what you
have written
 Insert, delete, or
rearrange words,
sentences,
paragraphs or
entire sections

Next
p. 3.9
The house was deep in a
secluded
secluded
remote part of the
woods. The trees
surrounded the porch in
a protective circle.
Small clusters of pink
and white flowers lined
the walk leading up to
the door.
find or
search
replace
Productivity Software
What is a spelling checker?

Next
p. 3.9
Reviews the
spelling of
individual words,
sections of a
document, or the
entire document
reviews
reviews the
the
spelling
spelling of
of
individual
inividal words
words
inividal
Productivity Software
What are headers and footers?

Header
• Text that appears at
the top of each page

Footer
• Text that appears at
the bottom of each
page

May include
• Page numbers
• Company names
• Report titles
• Dates
Productivity Software
Productivity software is
software that assists people in
becoming more effective and
efficient while performing daily
activities. Productivity software
includes applications such as
word processing, spreadsheet,
database, presentation
graphics, personal information
manager, software suite,
accounting, and project
management.
Next
p. 3.9
header
footer
Page 3.9
Productivity Software
What are other popular word processing features?
autoformat
autocorrect
grammar
checker
columns
collaboration
tables
macros
mail merge
thesaurus
tracking
changes
templates
Next
p. 3.9
voice
recognition
Web page
development
Productivity Software
What are the stages of developing a document?
editing
process of making
changes to a document’s
existing content
formatting
creating
changing the appearance of
a document
developing the document by
entering text or numbers,
inserting graphical images, and
performing other tasks using
an input device
saving
printing
process of copying a document
process of sending a file to a
from memory to a storage
printer to generate output on a
medium
such
as
a
floppy
disk
or
Next
medium such as paper
hard disk
p. 3.10
Productivity Software
What is the clipboard?

A temporary storage location used for cut,
copy, and paste
Copy
Cut
Click to
view animation
Next
p. 3.10
Remove a
portion of the
document and
store it on the
Clipboard
Duplicate a portion
of the document and
store it on the
Clipboard
Paste
Place items stored on
the clipboard into the
document
Productivity Software
What is a font?


A name assigned to a
specific design of
characters
Font size specifies the
size or the characters
in a particular font in
points
• A single point is
about 1/72 of an
inch in height
Font style adds
emphasis to a font
Next
such as bold, italic,
p. 3.10 Fig. 3-11
and underline

font size
font
Font styles
Productivity Software
What is a file?




Next
p. 3.10
A named collection of data, instructions, or information
Each file has a file name
file name on
title bar
A file name is a
unique combination
of letters of the
alphabet, numbers,
and other
characters that
identifies the file
The title bar of a
document window
usually displays the
file name
Productivity Software
What is voice recognition?

The computer’s capability of distinguishing
spoken words
Step 6:
1:
2:
3:
4:
5:
Say,
Say,
Say,
Say,
“Voice
Say,
“Forty
“Dictation”
“Algerian”
“Green”
Command”
Say,
Eight”
“Font”.
and
to
and
and
instruct
then
to
then
then
instruct
say,
say,
say,
the the
program
program
you
“Font
“Font
you
will
“End”.
Color”.
will
be
Size”.
dictating.
be issuingSay,
commands.
“Car for
Say,
sale”.
“Center”.
Next
p. 3.11 Fig. 3-12
Productivity Software
What is spreadsheet software?



Allows you to
organize data in
rows and columns
Performs
calculations on this
data
Rows and columns
collectively called a
worksheet
Click to view Web Link
then click Spreadsheet Software
Next
p. 3.12 Fig. 3-13
Productivity Software
How is a spreadsheet organized?

Data is organized
vertically into columns
identified by letters

Data is organized
horizontally into rows
identified by numbers

A cell is the intersection
of a column and row
identified by the column
letter and row number
• ex. A19
columns
Click to
view animation
Next
rows
p. 3.12 Fig. 3-13
cell
Productivity Software
What can a cell contain?
Label
Text that identifies
the data and helps
organize the
worksheet
Value
Number
Formula
Next
p. 3.12
Performs calculations on
the data in the worksheet
and displays the resulting
value in a cell
Productivity Software
What is a function?

A predefined formula that performs common
calculations
=C4+C5+C6+C7+C8
=SUM(C4:C8)
PV
MAX
Next
p. 3.14
IF
NOW
LN
Productivity Software
What is a macro?
A sequence of
keystrokes and
instructions you
record and save
 Run the macro to
perform the
sequence of
saved keystrokes
and instructions

Next
p. 3.13
Productivity Software
What is recalculation?


The capability of recalculating the rest of the worksheet
when data in a worksheet changes
What-if analysis is a process in which you change
certain values in a spread sheet in order to reveal the
effects of those changes
New data
entered
Totals
recalculated
Next
p. 3.13
Projected College Cash Flow Analysis
Expenses
Room & Board
Tuition & Books
Clothes
Entertainment
Miscellaneous
Total
Freshman Sophomore
Junior
Senior
$ 3,290.00 $ 3,454.50 $
3,627.23 $
3,808.59 $
10,000.00
4,850.00
5,092.50
5,347.13
5,614.48
10,500.00
11,000.00
11,500.00
490.00
514.50
540.23
567.24
635.00
666.75
700.09
735.09
325.00
341.25
358.31
376.23
$ 14,740.00
9,590.00 $ 15,477.00
10,069.50 $ 16,225.86
10,572.99 $ 16,987.15
11,101.63 $
Total
14,180.32
20,904.11
43,000.00
2,111.97
2,736.93
1,400.79
41,334.12
63,430.01
Productivity Software
What is charting?

Allows you to display spreadsheet data in a
chart that shows the relationship of data in
graphical form
line chart
pie chart
Next
p. 3.14 Fig. 3-15
column
chart
Technology Trailblazer
Dan Bricklin
Developed
VisiCalc, the first
electronic
spreadsheet
 Formed the
Software Arts
company with
Bob Frankston

Click to view
Web Link
then click Dan Bricklin
Next
p. 3.14
Productivity Software
What is a database?

A collection
of data
organized in
a manner
that allows
access,
retrieval, and
use of that
data
Click to view Web Link
then click Database Software
Next
p. 3.15 Fig. 3-16
Productivity Software
What is database software?
Also called a database management system
(DBMS)
 Allows you to create, access, and manage a
database

add, change,
and delete data
Next
p. 3.16
sort and
retrieve data
create forms
and reports
using the data
Productivity Software
What are the parts of a database?



A collection of data stored in tables
A record is a row in a table that contains information about a given
person, product, or event
A field is a column in a table that contains a specific piece of
information within a record
fields
Item table
records
Click to view Web Link
then click
Database Software
Next
p. 3.15 Fig. 3-16
Supplier
table
Productivity Software
How is a database organized?

Records and fields in a table are described
by the table structure
Item table
structure
Supplier table
structure
Next
p. 3.16 Fig. 3-17
Productivity Software
What does the structure contain?
field size
field name
A unique name The maximum number of
that identifies characters that a particular
field can contain
each field
•
•
•
•
•
•
Next
p. 3.16
data type
The kind of data a field
can contain and how the
field is used
Text: letters, numbers, or special characters
Numeric: numbers only
Currency: dollar and cent amounts
Date: month, day, and year information
Memo: lengthy text entries
Hyperlink: Web address that links to a document
or a Web page
• Object: picture, audio, video, or a document
created in other applications
Productivity Software
How is data entered or modified?



Data is entered using a data entry form
Entering individual records is known as populating the table
Validation is the process of comparing the data to a set of
rules or values to determine if the data is correct
Next
p. 3.17 Fig. 3-18
Productivity Software
How is data manipulated to generate information?


Sort or organize a set of records in a particular order
Retrieve information using a query, or request for specific
data
• A query retrieves data by identifying criteria, which are
restrictions the data must meet

Produces reports based on criteria the user supplies
Next
p. 3.17 Fig. 3-19
Productivity Software
What is presentation graphics software?

Allows you to create documents called presentations

Sometimes
called a slide
show
Can be
displayed on
a large
monitor or on
a projection
screen

Next
p. 3.18 Fig. 3-20
Productivity Software
What is slide sorter view?
Used to help organize the presentation
 You can view small versions of all the slides

Next
p. 3.18 Fig. 3-21
Productivity Software
What output formats are available for a
presentation ?

Outline of the text
from each slide

Handouts to distribute
to audience members

Notes page to help a
speaker deliver the
presentation
Next
p. 3.19 Fig. 3-22
Productivity Software
What is a personal information manager (PIM)?




Next
A software application that
includes an appointment
calendar, address book,
notepad, and other features
Helps to organize personal
information
Most handheld computers
have PIM functions
You can synchronize, or
transfer information
between the handheld
computer and a desktop
computer
p. 3.20 Fig. 3-23
handheld computer
Productivity Software
What is a software suite?
A collection of individual applications sold as
a single package
 You install the entire collection of applications
at once
 Two major advantages:

ease of use
lower cost
Next
p. 3.20
Productivity Software
What is project management software?

Allows you to plan, schedule, track, and analyze
the events, resources, and costs of a project
Next
p. 3.21 Fig. 3-24
Productivity Software
What is accounting software?


Helps companies record and report their financial
transactions
Newer
packages
support
online direct
deposit and
payroll
services
Next
p. 3.21 Fig. 3-25
Graphics and Multimedia
Software
What are some
popular
graphics and
multimedia
software
products?
Computer-Aided Design
(CAD)
Desktop Publishing
(Professional)
Paint/Image Editing
(Professional)
Video and Audio Editing
Multimedia Authoring
Next
p. 3.22 Fig. 3-26
Web Page Authoring
Graphics and Multimedia
Software
What is computer-aided design (CAD)?

A sophisticated
type of
application
software that
assists a
professional
user in creating
engineering,
architectural,
and scientific
designs
Next
p. 3.22 Fig. 3-27
Graphics and Multimedia
Software
What is desktop publishing software
(professional)?

Enables
professional
designers to
design and
produce
sophisticated
documents that
contain text,
graphics, and
brilliant colors
Next
p. 3.23 Fig. 3-28
Graphics and Multimedia
Software
What are some features of desktop publishing software?
page layout
the process of
arranging text and
graphics in a
document on a
page-by-page basis
Next
p. 3.23
color library
a standard set of
colors used by
designers and
printers to ensure
that colors will print
exactly as specified
Company on the Cutting
Edge
Adobe


Click to view
Web Link
then click
Adobe
Next
p. 3.23
Produces awardwinning software
used to create and
deliver the majority of
Web images today
Products include
Photoshop,
Illustrator, GoLive,
LiveMotion, PageMill,
Streamline, and
PageMaker
Graphics and Multimedia
Software
What is paint/image editing software (professional)?



Click to view
Web Link
then click
Paint/Image
Editing
Software
Next
Used to create and
modify graphical
images
Sometime called
illustration software
Image editing
software provides the
capabilities of paint
software as well as
the capability to
modify existing
images
p. 3.24 Fig. 3-29
Graphics and Multimedia
Software
What is video and audio editing software?

Video consists of full-motion images played back at various
speeds

Video editing software
allows you to modify a
segment of a video,
called a clip
Audio is any music,
speech, or other sound
stored and produced
by the computer
Audio editing software
allows you to modify
audio clips


Next
p. 3.25 Fig. 3-30
Graphics and Multimedia
Software
What is multimedia authoring software?



Next
Also called authorware
Allows you to combine
text, graphics, audio,
video, and animation
into an interactive
presentation
Multimedia
presentations often are
interactive computerbased presentations or
Web-based
presentations
designed to facilitate
learning and elicit
direct student
participation
p. 3.25 Fig. 3-31
Graphics and Multimedia
Software
What is Web page authoring software?

Next
p. 3.25
Helps users of
all skill levels
create
fascinating Web
pages that
include
graphical
images, video,
audio,
animation, and
other special
effects
Software for Home, Personal,
and Educational Use
What software
products are
available for
home, personal,
and educational
use?
Integrated Software
Personal Finance
Legal
Tax Preparation
Desktop Publishing
Paint/Image Editing
Clip Art/Image Gallery
Home Design/
Landscaping
Next
p. 3.26 Fig. 3-32
Reference
Software for Home, Personal,
and Educational Use
What is integrated software?

Software that combines applications such as
word processing, spreadsheet, and database
into a single, easy-to-use package
Applications use a
similar interface
and share common
features
Next
p. 3.27
Applications typically do
not have all the
capabilities of standalone productivity
software applications
Each application is
available only through
the integrated software
package
Less
expensive
Software for Home, Personal,
and Educational Use
What is personal finance software?
A simplified accounting program
 Helps home users and
small office/home office
users balance their
checkbook, pay bills,
track personal income
and expenses, track
investments, and
evaluate financial plans
 Online banking allows
Click to
you to transfer money
view Web
Link then electronically from your
click
checking or credit card
Personal
accounts to payees’
Finance
Software
accounts

Next
p. 3.27 Fig. 3-33
Software for Home, Personal,
and Educational Use
What is legal software?
Assists in the
preparation of
legal documents
 Provides legal
advice to
individuals,
families, and small
businesses

Next
p. 3.28 Fig. 3-34
Software for Home, Personal,
and Educational Use
What is tax preparation software?


Guides
individuals,
families, or
small
businesses
through the
process of filing
federal taxes
Some allow you
to file your tax
forms
electronically
Next
p. 3.28 Fig. 3-35
Software for Home, Personal,
and Educational Use
What is desktop publishing software (personal)?

Easy-tounderstand
DTP software
designed for
smaller-scale
desktop
publishing
projects
Next
p. 3.29 Fig. 3-36
Software for Home, Personal,
and Educational Use
What is paint/image editing software (personal)?

An easy-to-use interface, frequently containing simple draw or
editing features.

Allows you to draw or
modify pictures, shapes,
and other images
Photo-editing software
allows you to edit digital
photographs by removing
red-eye, adding special
effects, or creating
electronic photo albums
Online print services will
send high-resolution
printed images through
the postal service


Next
p. 3.29 Fig. 3-37
Software for Home, Personal,
and Educational Use
What is clip art/image gallery software?

A collection of clip art and photographs
Some have
links to clips
available on
the Web
 May provide
fonts,
animations,
sounds, video
clips,and
Click to view
Web Link then audio clips
click Clip Art/

Image Galleries
Next
p. 3.30 Fig. 3-38
Software for Home, Personal,
and Educational Use
What is home design/landscaping software?

Assists with the design or remodeling of a home,
deck, or landscape

Many will
print a
material list
outlining
costs and
quantities for
the entire
project
Next
p. 3.31 Fig. 3-39
Software for Home, Personal,
and Educational Use
What is educational software?
Software that
teaches a particular
skill
 Computer-based
training (CBT) is a
type of education in
which students learn
by using and
completing exercises
with instructional
software
Click to view • Also called computer
video
Next
p. 3.31
aided instruction
Software for Home, Personal,
and Educational Use
What is reference software?

Provides valuable and thorough information for all
individuals

Includes
encyclopedias,
dictionaries,
health/medical
guides, and
travel
directories
Click to view Web Link
then click Reference Software
Next
p. 3.31 Fig. 3-40
Software for Home, Personal,
and Educational Use
What is entertainment software?
Interactive games
 Videos
 Programs
designed to
support a hobby
or provide
amusement and
enjoyment

Click to view
video
Next
p. 3.31
Software for Home, Personal,
and Educational Use
What software facilitates communication?

E-mail

Web browsers

Chat rooms

Newsgroups

Instant messaging
Click to

view
animation

Groupware
Videoconferencing
Click to view Web Link
then click Groupware
Next
p. 3.31
E-mail
Newsgroup
Instant
messaging
(IM)
Videoconference
or
electronic
mail
Web browser
Also called
a room
discussion
Real-time
communications
Groupware
Chat
A Transmission
meeting
between
two or more
of
messages
or that
browser
services
notifies
you
geographically
separated
people
via
a
computer
network
Online
area
on
the
Web
where
A software
application
Permits
users
to chat
with
when
one
or
more
people
who
use
a
network
or
the
Internet
such
as
a
local
area
users conduct
written
discussions
Allows
you
totheof
that
helps
groups
each
other
via
are
online
to transmit
audio
and
video data
network
orand
the Internet
about
a particular
subject
access
view
people work
together and
computer
Allows
you
to
exchange
can program
make
ayou
video
Web
pages
on
the
E-mail
software
lets
YouHome
use
ausers
software
called
share
information
over
a
messages
or
files
with
Some
support
voice
chats
telephone
call
where
both parties
create,
send,
receive,
Internet
a newsreader
to
participate
in a
network
them
or
join
a
private
chat
and
videoas
chats
see
each
other
theyand
talk
forward,
store,
print,
newsgroup
roommessages
delete e-mail
Applications on the Web
What is a Web application?
A software application that exists on a Web site
 Some Web
applications
store your data
and information
at their site
 To access a
Web
application,
visit the Web
Click to view
Web Link
site that offers
then click
Web
the program
Applications
Next  Some are free

p. 3.33 Fig. 3-41
Applications on the Web
How do some companies charge for a Web
application?


Some sites
allow you to
use the
program for
free
Ask you to
pay a fee
when a
certain action
occurs
Next
p. 3.34 Fig. 3-42
Applications on the Web
How do other companies charge?



Click to
view
video
Next
Some companies charge only for service and support
Sun
Microsystems
provides an
integrated
suite on the
Web
A variety of
payment
schemes exist
for sites that
charge for use
of a program
p. 3.34 Fig. 3-42
Applications on the Web
What is Web-based training (WBT)?
Typically consists of self-directed, self-paced
instruction on a topic
 Distance learning
(DL) is the
delivery of
education at one
location while the
learning takes
place at other
locations
Click to view
• Also called
Web Link

then click
Distance Learning
Next
p. 3.35 Fig. 3-44
distance
education (DE) or
online learning
Applications on the Web
What is an application service provider (ASP)?


Third party
organization that
manages and
distributes
software and
services on the
Web
Allows companies
to outsource
information
technology (IT)
needs
Next
p. 3.35 Fig. 3-45
Learning Aids and Support
Tools Within an Application
What is Online Help?



Electronic equivalent of a
user manual
Usually integrated into an
application software
package
Often Help is contextsensitive
• The Help information
relates to the current task
being attempted
Next
p. 3.36 Fig. 3-46a
Learning Aids and Support
Tools Within an Application
What is an FAQs page?

Frequently Asked Questions

Often available
on a Web site
that provides
updates and
more
comprehensive
resources to
answer your
software
questions
Next
p. 3.36 Fig. 3-46b
Learning Aids and Support
Tools Within an Application
What is a wizard?

An automated assistant that helps you complete a task

Asks you
questions
and then
automatically
performs
actions
based on
your answers
Next
p. 3.36 Fig. 3-46c
Learning Aids and Support
Tools Within an Application
How can I learn more about a software package?


Many books are
available to help
you learn to use
software
These books
are available in
bookstores and
software stores
Next
p. 3.37 Fig. 3-47
Summary of Application
Software
Application software
 Productivity software
 Developing a document
 Graphics and multimedia software
 Software for home, personal, and
educational use
 Software for communications
 Applications on the Web
 Learning aids and support tools within
an application

Next
Chapter 3 Complete