Transcript PowerPoint

INTRODUCTORY MICROSOFT
POWERPOINT
Lesson 4 – Expanding on PowerPoint
Basics
Microsoft Office XP:
Introductory
1
Pasewark & Pasewark
PowerPoint – Lesson 4
Objectives
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Integrate PowerPoint with other Office
programs.
Work with multiple presentations.
Replace text fonts in an entire presentation.
Use the Format Painter.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Objectives (cont.)
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Deliver a presentation.
Change the output format.
Publish a presentation to the Web.
Send a presentation via e-mail.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Terms Used in This Lesson
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Embed
Format Painter
Grid settings
Guide settings
Snap to
Route
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Integrating PowerPoint with Other
Office Programs
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You can enhance your PowerPoint
presentation by importing and embedding
text and worksheets from other Office
programs.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Import Text
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You can import text from Word to create a
new presentation or add slides to an
existing presentation.
A Word outline is the easiest type of
document to import because it is formatted
with styles and each heading level is
translated into a corresponding level of text
in PowerPoint.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Embedding Data
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When you move data among applications by cutting
or copying and pasting, Office changes the format of
the information you are moving so that it can be
used in the destination file.
When it is easier to edit the information using the
original application, you can embed the information
as an object by accessing the Insert Object dialog
box. The embedded information becomes part of the
new file, but as a separate object that can be edited
using the application that created it.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Editing Embedded Data
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To make changes to the Word file embedded
in the PowerPoint presentation, double-click
the text you want to edit. Word, the
application in which the file was created,
opens so that you can edit the text. When
you finish and return to PowerPoint, the
presentation includes the changes you made
to the text.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Import Excel Charts into a
Presentation
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You can create a chart by importing data
from an existing Excel worksheet just as
you can with a Word document.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Insert Word Tables on Slides
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You can also insert tables from Word. When
you insert a Word table, a Word menu and
Word buttons appear, incorporated with
PowerPoint menus so that you can edit the
table.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Working with Multiple
Presentations
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PowerPoint can combine presentations or
add slides from another presentation. This
saves time if you need to include information
from one presentation in a different one.
You can also add a slide to your new
presentation by copying it from another
presentation.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Formatting Text and Objects
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F
o
r
m a
Microsoft Office 2003: Introductory
t
t
i n g
Pasewark & Pasewark
PowerPoint – Lesson 4
Replace Text Fonts
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You can change a font throughout your
presentation by choosing Replace Fonts on
the Format menu.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Use the Format Painter
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If you format an object with certain attributes,
such as fill color and line color, and then
want to format another object in the same
way, use the Format Painter feature.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Aligning Text and Pictures
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Presentations that contain out-of-alignment
text or pictures can distract from the point of
the presentation.
To align a text box or picture, you can use
gridlines and picture guides as reference
points. Choose Grid and Guides from the
View menu.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Aligning Text and Pictures (cont.)
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Snap to – moves an object to the closest
gridline on a slide.
Grid settings – set the spacing between
the intersections of the gridlines.
Guide settings – display a set of
crosshairs on the screen to help you align
an object in the center, left, right, top, or
bottom of the slide.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Delivering a Presentation
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Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Running the Slide Show
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To start a presentation, click the Slide Show
view button. You can start the slide show on
any slide by displaying or selecting the slide
you want to begin with before clicking the
Slide Show view button.
There are on-screen navigation tools you can
use to control a presentation while
presenting it.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Set Up a Slide Show
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There are several options for delivering a
presentation.
A presentation can be set up as a self-running
presentation, or you can view a presentation over
a company intranet or on the Web. However, the
most common method is to run a presentation with
a speaker who directs the show.
To set up the slide show, choose Set Up Show
from the Slide Show menu.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Rehearse Timing
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PowerPoint can automatically advance the
slides in your presentation at preset time
intervals.
To rehearse timing for a presentation, choose
Rehearse Timings from the Slide Show menu.
The slide show automatically starts, and the
Rehearsal toolbar with a timer for the slide and
a timer for the presentation appears on the
screen.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Embedding Fonts
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Not all computers have every font style
installed on them. If you are giving your
presentation on a computer other than your
own, your presentation text might not look
exactly as it did when you created it.
PowerPoint can embed fonts in your
presentation so that your text appears
exactly as you originally created it.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Use Package for CD and Copying
Presentations to Folders
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If you are giving your presentation on
another computer, you can use Package for
CD to compact all your presentation files into
a single, compressed file that fits on a CD.
PowerPoint will unpack the files when you
reach your destination computer.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Publishing Presentations to
the Web
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PowerPoint will create Web documents,
either by creating a new presentation for that
purpose or converting an existing
presentation.
If you are creating a new presentation for the
Web, you can use the AutoContent Wizard.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Publishing Presentations to
the Web (cont.)
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If you are converting an existing presentation
to a Web page, choose Save as Web Page
from the File menu.
To preview a presentation in your browser,
choose Web Page Preview from the File
menu. The browser opens and displays your
presentation as a Web page.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Scheduling and Delivering Web
Broadcasts
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PowerPoint allows you to broadcast your
presentation over the Internet or an intranet,
to an audience as close as the next room or
in a city across the country.
You can include narration with your
presentation so that the audience can see
and hear you as if you were presenting in the
same room.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Sending a Presentation via E-mail
26
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You can use e-mail in conjunction with
PowerPoint by sending the presentation as an
e-mail attachment or to a recipient for review.
To route a presentation is to send it via e-mail
for others to review, which allows the recipient
to make changes to the presentation. A routed
presentation is sent as an e-mail attachment.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Review Presentations
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You might want to send your presentation to
another person so that they can make
corrections or additions.
PowerPoint has a feature that allows another
person to make corrections and mark the
changes so the original author can easily
identify them.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Creating Output
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You can alter the output format of your
presentation by choosing Page Setup from the
File menu. In the Slides sized for box, you can
choose the type of output you want for your
presentation.
You can choose to print a slide to fit a certain
size paper or you can choose an output for
overhead transparencies, 35mm slides, or a
banner.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Summary
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You can create a new presentation from
existing slides, and you can copy a slide from
one presentation into another.
You can replace fonts throughout an entire
presentation by choosing Replace Fonts
from the Format menu. You can change the
formatting of an object or text by clicking the
Format Painter button.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Summary (cont.)
30
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When delivering a presentation, you can start
the slide show on any slide. To navigate through
a presentation while it is running, click the
triangle in the corner of the screen and choose
from the menu.
You can use your pointer as a pen to draw or
write on a slide while running a presentation. To
change the color of the pen, choose Pen Color
from the Pointer Options menu and choose a
color.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Summary (cont.)
31
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You can e-mail a copy of a presentation as
an attachment or route a presentation for
others to review.
You can create a presentation for the Web
using the AutoContent Wizard. To convert
any presentation to a Web page, choose
Save as Web Page from the File menu.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Summary (cont.)
32

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You can import text from Word to create a
new presentation or add slides. It is easiest
for PowerPoint to convert the text to slides
when the Word document is in outline form.
Embedding is another way to integrate data
between applications. Information is
embedded as an object so that it can be
edited using the original application.
Microsoft Office 2003: Introductory
Pasewark & Pasewark
PowerPoint – Lesson 4
Summary (cont.)
33
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To make changes to an embedded object,
double-click it to open the application that
created it. Changes made when editing are
reflected in the destination file.
Microsoft Office 2003: Introductory
Pasewark & Pasewark