How to Develop a Compliant Drug and Alcohol Education Program

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Transcript How to Develop a Compliant Drug and Alcohol Education Program

Substance Abuse Management
Training Tools including new media!
and Regulation Updates
Presented by Diana Byrnes,
Substance Abuse Management Specialist
Center for Urban Transportation Research
University of South Florida- Tampa FL
FTA Minimum Training Requirements
Per 49 CFR Part 655.14
1. General education component
2. Awareness training for all safetysensitive employees
3. Reasonable suspicion training for
supervisors and company officials
authorized to make reasonable
suspicion determinations
General Education Component49 CFR Part 655.14 (a)
“..display and distribution of
informational material and a
community service hot-line
telephone number for employee
Where to Find Community Service
Hot-line numbers:
Your Local Yellow Pages
Your Employee Assistance Program
Your Substance Abuse Professional
National Hot Line Numbers
– National Drug Abuse Hotline
1-800-662-HELP (1-800-662-4357)
Where to Find Informational
Material to Display:
• FDOT/CUTR Website (address to follow)
• US Department of Labor
• Street Drugs
• Local Newspaper
Where to Find Informational
Material to Distribute:
• FDOT/CUTR website (address to follow)
• DOT Employee Handbook
• Safety-meeting “boosters”;
Display and Distribution
Best Practices
• Display material throughout agency
(in driver’s lounge, on vending machines,
bulletin boards, near schedules, at dispatch
desk, in rest rooms, etc.)
• Keep message fresh, change often
• Vary the media used
Drug Awareness Training
[655.14 (b)]
• A minimum of 60 minutes of training to
all safety-sensitive employees
• Effects and consequences of prohibited
drug use on personal health, safety, and
the work environment
– Manifestation and behavioral cues of drug
– Alcohol training not required
• If included, it must be in addition to the 60
minutes on drugs
• Training must be provided to new hires
and transfers into safety-sensitive
• Should be part of new employee
orientation and training agenda
• Only required once during tenure of
• Refresher training highly recommended
• Statistics show correlation between
good training programs and low positive
Where to Find Training Materials:
• Clean Sober and Safe: An Employee Drug
Awareness Training Module that now includes
Web Based Interactive Training
– Video is 23 minutes in length, ideal for
group training
– Web based module ideal for new hire
training (independent training)
– Accompanying handbook can be distributed
with the video or WBT or alone, as a
refresher tool
Free Download of Video and
Handbook and
Link to Web Based Training
CS&S Web Based Training
• Employees will access the web training
from FDOT/CUTR SAM Website
• Submit their first and last name
• Follow prompts to view the video
segments and answer the questions
• Successful completion of the training
module will result in a certificate for
See Demonstration
• Please be advised that the use of the
Clean, Sober and Safe video or Web
Based Training alone does NOT meet
the 60 minute minimum requirement.
Agencies must utilize additional
training tools to meet the regulatory
FDOT Employee Drug and Alcohol Manual
will be available in September and
will include an assessment quiz
Drug Awareness Training
Best Practices
• Exceed regulatory requirement of sixty
• Add alcohol awareness (although not
• Provide refresher training, add to
safety meetings
• Add education on Rx and OTC Meds
– Use “A Prescription for Safety” training
“A Prescription for Safety”
Education Module
• 5 minute video and Handbook
• General guidelines for safe and effective use of
Rx and OTC meds
• Provides an opening for discussion on agency
policy regarding the reporting of medication
use to supervisors
• Education tool, no regulations regarding this
topic- training is not required
See Demonstration
Supervisor Reasonable
Suspicion Training
[655.14 (b)(2)]
60 minutes of training on the physical,
behavioral, and performance indicators of
probable drug use AND
60 minutes of training on the physical,
behavioral, and performance indicators of
probable alcohol misuse
Only required once during tenure of
employment with agency
Must be provided before supervisor can
make a reasonable suspicion determination
Resources for Supervisor
Reasonable Suspicion Referral for Drug
and Alcohol Testing: A Training
Program for Transit Supervisors and
accompanying Leader’s guide
Additional Resources
• Transportation Safety Institute:
• Diana Byrnes: [email protected]
• FTA Annual Drug and Alcohol Program
• Role play reasonable suspicion scenarios
• Review your in-house documentation form
• Discuss how to safely handle an irate
• Discuss the actions that constitute a refusal
• Discuss the protocol for notification of
management or HR dept.
• Discuss transport of employee to site
Additional topics to cover during supervisory
training may include:
• Post Accident Testing
Testing windows
Documentation forms
Internal protocol, re: transport, etc.
• DOT Specimen Collection and Testing
• Emphasis on the integrity of the laboratory
testing, MRO review of positive results to
protect employee rights
Supervisor Training
Best Practices
• Exceed regulatory minimums
• Utilize role play exercises
• Empower supervisors- emphasize
management’s support
• Stress to supervisors that its okay if
the test comes back negative
• Consider including a segment on Post
Accident Decision making
Coming Soon
• “Crossroads- Drug and Alcohol Testing
Decisions Supervisors Must Make”
– Video and handbook
– Will address post accident decisions, FTA
criteria to test, testing windows etc.
– Will address reasonable suspicion
determinations, making the call to test,
refusals, etc.
– FALL 2010
Record Retention and
Maintain the following documentation for
all training sessions:
• Training agenda, dates and times
– Attendance roster
– Copy of the training materials
– Instructor’s name
– Copies of any certificates given to
– Keep for a minimum of two years*
• FTA Auditors are finding that the
training requirements are often
overlooked or not being met completely
• If audited you must provided your
training materials, training agenda and
documentation of training
• Minimum record retention for training
documentation is 2 years- best
practice: keep indefinitely
Drug and Alcohol Regulation
Most current information as of
June 15, 2010
Regulation Updates
Effective February 25, 2010
• New rule authorizes employers to disclose to
state commercial driver’s licensing authorities
test results of CDL holders when a state law
requires such reporting (AR, CA, NC, OR, SC,TX and
• New Alcohol Testing Form (ATF) deadline for
use extended to January 1, 2011
• New rule allows the use of the breath tube
Alcohol Screening Device (ASD) published on
the National Highway Traffic Safety
Administration’s Conforming Products Listbut EBT confirmation must be used
Updates Continued
• New Proposed Rule Making (NPRM)
– Introduction of Instrumented Initial Testing
Facility: non-negative results would be forwarded
to an HHS certified laboratory for additional
– DHHS is lowering cut-off levels for amphetamines
and cocaine; adding testing for MDMA (Ecstasy)
adding 6-AM (heroin) screening to the opiates
class of drugs; and adoption of a new federal CCF
– DOT must publish this as final rule. Expected
effective date is October 1, 2010
– Be advised that this may increase lab fees for
To stay updated:
Download Regulation Updates Newsletter:
Sign up for “What’s New” Updates:
Thank you for attending!
Diana Byrnes
[email protected]