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CHALLENGES & OPPORTUNITIES FOR DATA COLLECTION Wendy Y. Carter, Robert Williams, Renetta G. Tull, Janet C. Rutledge University of Maryland Baltimore County Commonalities in the Annual CGS & AGEP Data Requests PhD Completion New Fall PhD Students All PhD Student Enrollees Number of PhD Recipients PhD Candidates Differences in Annual CGS & AGEP Data Requests AGEP PhD & MASTERS CGS ATTRITION Number of students from each cohort who left: With /wo a Masters Degree After achieving Candidacy Transferred out Stopped out Continuing Status unknown Fall Applications Fall Admits New Fall Graduate Enrollees New Fall Masters Enrollees No. of ALL Graduate Student Enrollees No. of ALL Masters Enrollees No. of Masters Degree Recipients PhD Recipient Plans Matching Our Programs to Different Taxonomies PROG CGS AGEP COMPUTER SCI ENGR COMPUTER ENGR MEES PHYSC EARTH, ATMOS & OCEAN CHEM ENGR ENGR ENGR MECH ENGR ENGR ENGR ELEC ENGR ENGR ENGR ENVIR & CIVL ENGR ENGR ENGR HUMANITIES NOT APPLICABLE BIOL LIFESCI BIO MOLECULAR BOP LIFESCI BIO BIOCHEM LIFESCI CHEM NACS LIFESCI INTERDISCIP MATH MATH MATH STAT MATH MATH CHEM PHYSC CHEM COMPUTER SCI PHYSC COMPUTER SCI HUMAN CTR COMP PHYSC COMPUTER SCI INFO SYST PHYSC COMPUTER SCI ATMOS PHYS PHYSC EARTH, ATMOS & OCEAN GEO SCI PHYSC EARTH, ATMOS & OCEAN APPH PHYSC OTHER PHYSCI HUMAM SVC PSYCH SOCSCI NOT APPLICABLE GERONTOLOGY SOCSCI OTHER SOC SCI PUBL POLY SOCSCI OTHER SOC SCI APPLIED DEV PSY SOCSCI PSYCH LANG LIT CULTURE 60 CGS Demographic Templates Broad Categories (6) Gender M, F, UKN (3) RACE Am Indian, Asian, Black, Hispanic, White, Other (6) INTERNATIONAL TOTAL No. of Templates 1.Engineering 3 6 1 10 2.Humanities 3 6 1 10 3.Life Sciences 3 6 1 10 4.Mathematics 3 6 1 10 5.Physical Sciences 3 6 1 10 6.Social Sciences 3 6 1 10 60 CGS TEMPLATES 60 Templates for PhD Completion = 85 Templates 25 Templates for PhD Attrition 120 Demographic Data Entry Points AGEP TEMPLATES 13 Broad Categories = 156 Templates 12 Student Categories Workload Challenges CGS & AGEP Entering data into multiple worksheets increases human error & requires many work hours. Even with broad categories; Race, Gender, Citizenship, Year-potential violation of confidentiality issues exist. Difficulty in recycling the data for internal purposes. When there is personnel turnover recreation of the data is difficult. With new system migration to People Soft requires a recreation of the process of data mining again. Low response rates for exit surveys. Solutions for CGS PhD Exit Survey Low Response Rate Tie to graduation process & Survey of Earned Doctorates (SED). Send out timely reminders. Mail out with SED. Encourage students to fill out both surveys online. Put the link to survey on Graduate School’s website in the list of requirements for graduation. Solutions for CGS PhD Exit Survey for NonCompleters Make department staff aware of the survey and the withdrawal form. Encourage students to fill out a withdrawal form. If they fill out the withdrawal form, conduct a short phone interview and ask if they would be willing to fill out the PhD Exit Survey. For students who are dismissed the challenge still remains. Opportunities: Lessons Learned & Value Added Moved from using Frozen data (snapshot) to Live data. Improved our data quality & our data collection. Graduate departments became better stewards of their data. Provides checks & balances of current 3 stand alone SIS Progression Graduation databases Graduate Assistants Departments are kept informed about their Completion Rates, Attrition Rates, & Graduation Rates. Helped us in planning for the conversion to PeopleSoft. Contact Information: Wendy Y. Carter, Ph.D. [email protected] Robert Williams [email protected] Renetta G. Tull, Ph.D. [email protected]